Deadlines are a Clarity Crutch

I have a love/hate relationship with deadlines. At one point I said that the amount of work I do is proportional only to the number of deadlines I have, not proportional to anything else. (I think this is one of the reasons I favour daily 5-minute standups. They allow a daily reset of expectations, along with a deadline to work towards each day.)

So, deadlines proportional to accomplishment. Daily blogging something to show for your year something something etcetera[1]. But today I wanted to talk about the mental clarity that arrives as you’re approaching a deadline.

You have a task/deed to accomplish, you have a fixed time when it is due. As the time gets closer, the light cone[2] of possible ways to solve the problem shrinks. You push aside a large number of extraneous things[3], choose how solved you can get the problem in the time alloted, and get it done.

There’s the standard ‘good, fast, and cheap…pick two’. It feels like a lot of this clarity comes from having chosen the speed. As the time grows shorter, the number of ways you can now spend your mental focus budget on the task becomes manageable.

So, knowing this, how do we compensate? More frequent deadlines do actually seem to help, but that’s more of a forcing a solution, rather than relaxing into a solution.

What is it about the problem that is making you pause? Is your brain working on it in the background? (Does this mean the fallow time is necessary?) Are there parts you can hive off? Can you draw a large diagram? Can you put it in a spreadsheet or table?

Or perhaps the elephant in the room: If it is so difficult to find mental focus, what do you need to change about your environment?

[1]Until writing this I didn’t know that the ampersand ‘&’ was a ligature of ‘et’, and ‘etcetera’ was often written ‘&c.’

[2]Light Cones are also fascinating. I use them often in my mental model.

[3]In undergrad, we used to say that we enjoyed exam time, because we could push everything else away and focus, and not face opprobrium.

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